/Institutions/University-of-Science-and-Arts-of-Oklahoma/json/2024-2025/2024-2025-Course-Catalog-local.json

/Institutions/University-of-Science-and-Arts-of-Oklahoma/json/2024-2025/2024-2025-Course-Catalog.json

Procedure to Inspect Education Records

Eligible students have the right to inspect and review their education records maintained by Science & Arts within 45 days after Science & Arts receives a request for access. Eligible students should submit to the records custodian or appropriate university staff person a written request which identifies as precisely as possible the record or records they wish to inspect. The records custodian or appropriate university staff person will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

Science & Arts is not required to provide copies of records, unless, for reasons such as great distance, it is impossible for eligible students to review the records. Science & Arts may charge a fee for copies. When a record contains information about more than one student, the student may inspect and review only the records which relate to themselves.

The university reserves the right to refuse to permit a student to inspect the following records:

1. The financial statement of the student’s parents.

2. Letters and statements of recommendation for which the student has waived his or her rights of access.

3. Records related to an application to attend Science & Arts if that application was denied.

4. Those records which are excluded from the FERPA definition of education records.

Students have the right to request that Science & Arts correct records which they believe to be inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask Science & Arts to amend a record should write the records custodian or appropriate university staff person, clearly identify the part of the record the student wants changed and specify why it should be changed.

If Science & Arts decides not to amend the record as requested, Science & Arts will notify the student in writing of the decision and the students right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. After the hearing, if Science & Arts still decides not to amend the record, the eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

The university reserves the right to deny students copies of their educational records, including transcripts, not required to be made available by the FERPA in the following situations:

1. The student has an unpaid financial obligation to the university.

2. There is an unresolved disciplinary action against the student.

3. The education record requested is an exam or set of standardized test questions.

Although the permanent academic record is a cumulative record compiled by the student, the Registrar is the officer of the institution charged with responsibility for its accuracy and safekeeping. Accordingly, the student’s file and the permanent cumulative academic record are not available to anyone for removal from the Registrar’s assigned depository.