Confidential Information

This is all other information outside of Directory Information contained in the student’s educational record and can be released only upon the written consent of the student. Science & Arts may disclose records without the consent of the student if the disclosure meets one of the following parties or conditions:

Officials of schools where the student seeks to transfer.
Authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, the HEW Secretary, the administrative head of an educational agency, or state educational authorities.
In connection with a student’s application for, or receipt of, financial aid.
State and local officials or authorities to which such information is specifically required to be reported under state statutes adopted prior to Nov. 17, 1974.
Organizations or educational agencies conducting legitimate research, provided no personally identifiable information about the student is made public.
Accrediting organizations.
To comply with a judicial order or lawfully issued subpoenas, provided that the educational agency or institution makes a reasonable effort to notify the student of the order or subpoena in advance of compliance.
In connection with an emergency when such information is necessary to protect the health or safety of the student or other persons.
Parents of an eligible student if the parent has provided evidence that the student is a dependent for IRS tax purposes.
Information the school has designated as “directory information”.
If the disclosure is the result of a disciplinary hearing where the student is found responsible for a crime of violence or a non-forcible sex offense. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding.
To the general public, the final results of a disciplinary proceeding, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her.
To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.

Other school officials within the educational institution who have legitimate educational interests.

Other school officials are defined as:

A person employed by the university in an administrative, supervisory, academic or research, or

support staff position, including health and medical staff.
A person appointed to the Board of Regents.
A person employed by or under contract to the university to perform a special task, such as the attorney or auditor; or
A student serving on an official committee, such as a disciplinary or grievance committee, or who is assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official is:

Performing a task related to the student’s education.
Performing a task related to the discipline of a student.
Providing a service or benefit relating to the student or student’s family, such as Health care, counseling, job placement, or financial aid; or
Maintaining the safety and security of the campus.

Attempts by other individuals or organizations to access student records without the express written consent of the student are considered a violation of university policy/federal law. Examples of violations include but are not limited to:

Illegally accessing information from student or faculty information systems.
Misrepresentation to obtain another student’s transcript, term grades, or class registration.
Using a student’s ID number without their permission to gain access to other university services.

Confidential information shall only be transferred to a third party on the condition that such party will not permit any other party to have access to the information without the written consent of the student.