Confidential Information
This is all other information outside of Directory Information contained in the student’s educational record and can be released only upon the written consent of the student. Science & Arts may disclose records without the consent of the student if the disclosure meets one of the following parties or conditions:
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Officials of schools where the student seeks to transfer.
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Authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, the HEW Secretary, the administrative head of an educational agency, or state educational authorities.
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In connection with a student’s application for, or receipt of, financial aid.
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State and local officials or authorities to which such information is specifically required to be reported under state statutes adopted prior to Nov. 17, 1974.
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Organizations or educational agencies conducting legitimate research, provided no personally identifiable information about the student is made public.
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Accrediting organizations.
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To comply with a judicial order or lawfully issued subpoenas, provided that the educational agency or institution makes a reasonable effort to notify the student of the order or subpoena in advance of compliance.
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In connection with an emergency when such information is necessary to protect the health or safety of the student or other persons.
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Parents of an eligible student if the parent has provided evidence that the student is a dependent for IRS tax purposes.
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Information the school has designated as “directory information”.
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If the disclosure is the result of a disciplinary hearing where the student is found responsible for a crime of violence or a non-forcible sex offense. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding.
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To the general public, the final results of a disciplinary proceeding, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her.
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To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.
Other school officials are defined as:
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support staff position, including health and medical staff.
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A person appointed to the Board of Regents.
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A person employed by or under contract to the university to perform a special task, such as the attorney or auditor; or
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A student serving on an official committee, such as a disciplinary or grievance committee, or who is assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official is:
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Performing a task related to the student’s education.
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Performing a task related to the discipline of a student.
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Providing a service or benefit relating to the student or student’s family, such as Health care, counseling, job placement, or financial aid; or
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Maintaining the safety and security of the campus.
Attempts by other individuals or organizations to access student records without the express written consent of the student are considered a violation of university policy/federal law. Examples of violations include but are not limited to:
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Illegally accessing information from student or faculty information systems.
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Misrepresentation to obtain another student’s transcript, term grades, or class registration.
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Using a student’s ID number without their permission to gain access to other university services.
Confidential information shall only be transferred to a third party on the condition that such party will not permit any other party to have access to the information without the written consent of the student.