Student Procedure for Emergency Withdrawal
To request an Emergency Withdrawal, students must request application from Coordinator for Student Wellness & Accommodations (disabilityservices@usao.edu) and complete the Emergency Withdrawal Checklist in its entirety. The student will then visit the Registrar’s Office to consult on how an Emergency Withdrawal will affect them academically, especially if they are an international student, student athlete, veteran, or are using veteran education benefits.
Students will be required to consult with someone from the Financial Aid Office to identify and understand the financial assistance/monetary implications of processing this withdrawal, including financial aid, grants, loans, scholarships and more.
It is important to note that the U.S. Department of Education does not differentiate between an Emergency Withdrawal and a regular course withdrawal. If a student who has received federal financial aid withdraws from courses (for health reasons or not) before completing 60% of the semester, the U.S. Department of Education requires the college Financial Aid Office to re- calculate the student’s award based on the student’s last date of attendance, to determine what amount of financial aid must be returned to the Federal Government. Under these circumstances, the student will be required to return funds for which they are no longer eligible by the government’s regulations.
Students must also go by the Business Office to ensure their address after withdrawal is correct and to receive a printout of amount still owed. Tuition refunds will be distributed as stated in the college refund policy. If the student’s account is paid in full, tuition credit (for the up-coming semester) may be considered. Students remain fully responsible for college fees, any outstanding fines and repayment of financial aid as mandated by the Federal Government. Housing and meal plans will be prorated upon withdrawal.
Next, students will submit the Request for Documented Emergency Withdrawal form and Request for Emergency Withdrawal – Health Care Provider Form along with a personal letter detailing why the student is requesting an emergency withdrawal, along with any other appropriate documentation to the Coordinator for Student Wellness & Accommodations. If a student is unable to complete this process in person, arrangements can be made by contacting Student Services.
If a student is living on campus, they must meet with Housing to discuss proper checkout. If the Emergency Withdraw is approved, they will be required to checkout within 48 hours of notification. If more time is needed, prior arrangements must be made through the Dean of Students.